Return Management - Returns & Credit Notes

by okuehne

Create credit notes for individual order line items directly in the Shopware admin, calculated negatively, with a dedicated credit note document and an optional stock restock per item.

Expected release: June 2026

Compatible with:

Self-hosted

Includes:

Free trial month

The subscription starts with a free trial month during which it can be canceled at any time.

All updates

During the subscription all released updates are included for free

Support from the Extension Partner

In case you have any questions or problems with your extension you can always ask the Extension Partner for help during the subscription.

Description

Highlights

Create credit notes for individual order line items inside the order
Negatively calculated credit note document with its own number range
Optional stock restock per line item (idempotent)
Status workflow per return (open, in progress, done)
Flow Builder trigger and mail notification on return

Features

Create returns per line item directly from the order, via the native line item table
Credit note for individual order line items, calculated negatively, as a dedicated document
Dedicated number range for the credit note documents
Optional stock restock per line item, idempotent, only on completion
Status workflow per return: open, in progress, done, incl. cancel and reopen

Completion assistant, create the credit note and optionally email it to the customer as a PDF
Shipping costs as a refundable budget across several returns, editable and server-side capped
Live status check per return (restocked, credit note created, sent) with warning hints
Full status history per return with user and timestamp
Filter the order list by return status and search globally by return number
Return status badge in the customer account and "turnover after returns" on the customer page
New invoice, delivery note and cancellation documents automatically reflect completed returns
Flow Builder trigger on status change and merchant notification on a new return
Multilingual (German/English), the document language follows the order language
Store API route for returns in headless/composable setups (with ownership and shipped checks)

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About the Extension

Handle returns right inside the Shopware order – per line item, with a dedicated credit note document and an optional stock restock. Instead of coarse full cancellations, you refund exactly the items and quantities the customer sends back.

What the plugin does

Create credit notes for individual order line items – with a freely selectable quantity and reason per item
Dedicated credit note document (calculated negatively) with its own number range and a table of return reasons
Optional, idempotent stock restock per line item on completion
Status workflow per return: open → in progress → done (incl. cancel and reopen)
Editable shipping-cost refund per return – budget-safe across several returns of one order
Native integration as a Returns tab on the order detail page – no separate menu
Create returns straight from the line-item grid (multi-select and context menu)
Return-status filter in the order list and global admin search by return number
Return-adjusted turnover figure on the customer page
Freshly generated invoice, delivery note and cancellation document reflect completed returns automatically
Status badge in the customer account shows the return state per line item
Flow Builder ready: mail to customer and merchant on creation, credit note mail on completion, state-change mails
Multilingual (German and English) – the document language follows the order language

Who it is for

Shops that want to process returns precisely and traceably – with a correct credit note, optional stock handling and clean integration into invoices, delivery notes and the Flow Builder.

Details

Available: English, German
Latest update: 6 June 2026
Version: 7.0.7
Category: Administration

About the Extension Partner

okuehne

See all extensions

Partner Status

Shopware
Extension Partner

Details

Ø-Rating: 5

Average rating of 5 out of 5 stars
Partner since: 2023
Extensions: 2

Support

Based in: Germany
Speaks: German, English
Response time: Very quickly

Installation

Get the plugin from the Shopware Marketplace via your account, or upload the ZIP file manually under „Extensions → My extensions“.
Under „Extensions → My extensions“, install and then activate the plugin.
Shopware clears the cache automatically. If the Returns tab does not appear right away, clear it once via „Settings → System → Caches“.

Where do I find returns in the admin?

The plugin integrates directly into the order detail page – there is no separate menu. Open an order; next to the existing tabs you will find the new „Returns“ tab.

Creating a return

Open the order and switch to the line-item grid.
Select the items to be returned and start via the bulk action „Create return“ or the per-row context menu.
In the modal, choose the quantity, the reason and optionally the stock restock per item. If the order has shipping costs, their refund can be enabled.
Confirm – the return appears in the „Returns“ tab as its own card with status open.

Processing and completing a return

In the „Returns“ tab, control the status per return via the status dropdown (open → in progress) and add an internal note if needed.
Edit the shipping-cost refund directly in the breakdown – server-side capped to the order’s remaining budget.
Finalise the return with „Complete“. In the dialog you can optionally create the credit note and send it to the customer by email. On completion, the stock restock is performed if enabled.
The status tab per return shows a live-verified checklist (done, credit note created, stock restocked, credit note sent) including warnings on inconsistencies.

Mails and Flow Builder

When a return is created, mails to the customer and the merchant can be triggered automatically; on completion the credit note is attached as a PDF. The return’s state changes (in progress, done, cancelled) are available as triggers in the Flow Builder, so you can build your own notifications per transition.

Uninstalling

Under „Extensions → My extensions“, deactivate and uninstall the plugin. Credit note documents that were already generated are kept; only the plugin’s return number range is removed.

7.0.7 6 June 2026

Reworked store images in a fresh 3D design.

7.0.6 5 June 2026

Refreshed store listing (images and feature overview).

7.0.5 5 June 2026

Internal code optimisation in credit note document generation.

7.0.4 5 June 2026

Faster credit note generation when processing multiple returns.
Internal code quality and conformity improvements.

7.0.3 4 June 2026

General code quality, stability and test coverage improvements.

7.0.2 4 June 2026

General improvements and internal cleanup