Form Manager

About the Extension

Create forms, place them where they matter and keep submissions traceable - directly in the Shopware administration.

Form Manager turns individual request forms into a central form system for your shop. You build forms in the administration, structure them with groups and rows, add input fields, notices, uploads and conditions, and place them where the request happens: in Shopping Experiences, on product detail pages or in the order area of the customer account.

Why use a dedicated form manager?

A simple contact form is often enough for the first step. In daily shop operations, however, more use cases appear quickly: quote requests, callbacks, claims, product questions, uploads or order-related follow-up questions. If every form is solved separately through email, CMS blocks or individual templates, maintenance becomes scattered and evaluation becomes difficult.

Form Manager brings these processes together. New forms are created in the administration instead of in templates. Fields can be grouped logically, arranged in multiple columns and displayed depending on previous inputs. After submission, the data remains traceable in the shop and can, depending on the enabled feature set, be filtered and exported.

Benefits at a glance

• Create new request processes faster - without starting custom development for every form.
• Structure forms clearly - with groups, rows, widths, notices and content elements.
• Guide customers more precisely - with conditions that show only relevant fields.
• Keep submissions traceable - including history, context and CSV export.
• Place forms in the right context - in Shopping Experiences, on product detail pages or in the order area.

Structured forms instead of flat field lists

Each form is built as an element tree in the administration. Groups bundle related sections, rows allow multiple elements next to each other and field widths follow a 12-column grid. This keeps even larger forms understandable and prevents the storefront from feeling like a random list of inputs.

In addition to classic inputs such as text, select, checkbox, radio, email or phone, the plugin supports uploads, image uploads, date, time, date with time, number, slider, color picker, URL, country, consent, salutation and combined contact fields. Additional content elements such as headings, separators, free text and Shopware-style alert messages help make forms easier to understand.

Dynamic forms without code

Conditions make forms more flexible. A field can appear only when a previous selection was made, when a text contains a value, when a value is empty or when a number or date falls within a specific range. Multiple rules are handled as OR conditions: one matching rule is enough to show the element.

This logic does not only run in the browser. On submit, the server evaluates the same conditions again, validates only visible input fields and stores only actual input values. This keeps submissions clean and avoids storing data for fields the customer should not see or fill in.

Integration in storefront, products and orders

Forms can be used as Shopping Experience elements and placed on content pages, landing pages or other CMS areas. For product-related requests, central assignments are available: choose a form, individual products or a dynamic product group, optionally a Shopware rule and a priority. Maintenance stays in one place instead of being spread across product fields.

Forms can also be used in the order area, for example for follow-up questions, service cases or additional information about an order. Global switches and display options control whether these forms are shown directly, collapsed or as a link.

History, email and CSV export

After submission, an email notification can be sent to the shop operator. In addition, submissions are stored in the shop. The history shows form, context, customer, sales channel and date; search and filters help narrow down entries.

The CSV export is based on the stored historical submission data. This means older submissions generally remain evaluable even if a form is changed or deleted later. Structure elements such as groups or notices are not stored in the payload; the export contains the actual input values.

Close to Shopware standards

Form Manager uses existing Shopware concepts instead of building isolated parallel solutions. File and image uploads are stored in the Media Manager, product and order assignments can be combined with the Rule Builder and optionally the standard CAPTCHA configured in Shopware is validated. Honeypot, Basic CAPTCHA and Google reCAPTCHA v3 are supported.

Typical use cases

Form Manager is useful for contact and consultation forms, quote and B2B requests, callbacks, product questions, service cases, claims with uploads and order-related communication in the customer account. It is especially helpful when a form needs more context than just name, email and message.

Who benefits from it

Form Manager is useful for Shopware merchants who want to map multiple request processes cleanly and do not want to build a separate solution for every new form. The result: fewer one-off solutions, better form structure, traceable submissions and more flexibility directly in the Shopware administration.

General information

• PHP 7 and PHP 8 compatible
  The plugin is fully compatible with PHP 7.x and PHP 8.x
• Snippets
  The plugin uses snippets so that all texts and labels can be translated into other languages in the administration
• Subshop-able
  Relevant configuration options can be individually adapted for each sales channel
• Compatibility
  The plugin is always compatible with the latest Shopware version and the Shopware standard theme
• Incompatibility
  If you are using a custom theme and/or third-party plugins, you should test the plugin thoroughly before buying. A compatibility can not be guaranteed
• Responsive
  Whether desktop PC or mobile phone - the plugin is fully responsive
• Test version
  The plugin can be tested free of charge and without obligation for 30 days (see free trial month of the rental license)
• Features
  The features described in the app description, the screenshots and the demo shop always refer to the latest version of the plugin
• Individual change requests
  Every company is unique and requires individual solutions that are precisely tailored to its own workflows. Please contact me without obligation to adapt my plugins according to your requirements in order to integrate them perfectly into your in-house processes
• Liability disclaimer
  The plugin manufacturer is not liable for damages, in particular not for direct or indirect consequential damages, data loss, lost profits, system or production failures that result from the use of the plugin - except for intent or gross negligence

Contact information

• Phone
  +49 (0) 234 97354482
• Internet
  info@digitvision.de
  https://www.digitvision.de
• Address
  Hevener Straße 65
  44797 Bochum

About me

• 20+ years of experience
  For over 20 years in e-commerce and for over 10 years exclusively with shopware. Your specialist with extensive industry and technical knowledge.
• Reliable
  Shopware is my passion and my hobby. I take care of your project in a reliable and committed way as if it were my own.
• Quality
  High service quality is the focus. I use state-of-the-art design patterns, current technologies and innovative tools.

Your competent partner

For more than 20 years I have been working as a passionate web developer in e-commerce. In this time I have already advised and supported many companies in interesting projects. Thereby I stand for uncomplicated communication, future-proof solutions, modern technologies and a high level of commitment.

Every company is unique and requires individual solutions that are precisely tailored to its own workflows. Get in contact with me without obligation, to get my plugins according to your requirements in order to integrate them perfectly into your in-house processes. I would be happy to provide you with offers for adaptations or, if necessary, individually programmed plugins according to your wishes.